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Business contacts can go from one or two to a couple of hundred quite quickly. How do you get them all organised so you can find them easily? It depends on how much time you spend on your contacts. If you go to a meeting or networking event and leave with a pile of business cards, you could put them in a pile and hope you remember all about each person, but by organising them within Contact Relationship Software you can search for contacts. Even if you don't think you can do business with the person, you might know people they can do business with and they might know people who could use your product or service. Within the list of items you will need is a Contact Relationship Management program, I have not specified which one because that depends on the information that you want to keep. What you need: Contact Relationship Management Program, try several out with at least 10 of your contacts to see which one is right for you Business Card holder or box, these will hold old business cards. Clean it out at least once a year and get rid of the cards you have not looked at in a year Pen to keep with you so you can write on the cards to make notes What to do: When you receive business cards, write on the card where you met the person, what the date was and any other short notes you want to keep When connected to your Contact Relationship Management program add all new contacts and include the notes you wrote Add in any other information that you remember and want to keep Add an event for the meeting If you have a reason to contact them, such as an article they would find useful or information for them, enter a task or event for the future meeting File the business card away in the business card holder If you would like to keep the business cards of people you recommend then you can have 2 places to file business cards, one portable one to keep with you for the cards of others you would like to hand out, and another box or folder for all other cards. Setting time to do this every day will ensure that it will not take hours of work and ensure that you keep on top of it all. If you do not set time aside and do not organise your contacts you could miss opportunities with potential business or collaborative projects with other complimentary businesses.
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